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How to Plan an Event – A 4 Step Event Planning Guide

If you’re planning a large-scale event, you’ll need a master plan and more training for your staff and volunteers. This guide will walk you through creating a master plan and choosing a venue and creating a hashtag, and budgeting. Here are a few more ideas for big events recommended by event management companies:


While budgeting for an event is important, ways to increase its effectiveness are ways. One effective way is to include additional revenue streams. These can help you cut back on other expenses. Keeping an accurate record of all expenses will help you quantify them. For example, if your event involves a plated dinner, you can replace it with snack stations and save money. Another effective way is to use a spreadsheet for budgeting your event.

Creating a master plan:

Creating a master plan for event planning involves defining the target audience, budget, and time frame. Often, the client defines the audience before the planners start working. Knowing the target audience before the planning process ensures no details are missed. By following a master plan, you will know exactly what to do, when to do it, and how much it will cost. You will be able to better coordinate with your volunteers and other external personnel.

Choosing a venue:

When choosing a venue for your event, there are several factors you must consider. First, determine the type of event you’re planning, and then prioritize your criteria. Second, consider the number of guests you expect. Venue size is often the biggest limiting factor, so know your exact guest count before deciding. Finally, consider the theme of your event and the tastes and expectations of your guests to help you choose the best venue.

Creating a hashtag:

Creating a hashtag is a great way to engage your audience on social media. To start, create a custom hashtag for your event and include it on any printed materials, social media posts, and scenic locations. After the event is over, continue the conversation with your hashtag on other social channels. It can also be a great way to engage with the attendees afterwards. Listed below are some ways to promote your event through hashtags:

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